AKNS POS - Advanced Multi-Store POS System

Overview

AKNS POS is a comprehensive, AI-powered multi-store Point of Sale solution designed for modern retailers. This complete business management system offers centralized control across all your locations with real-time inventory tracking, powerful financial reporting, intelligent business analytics, and professional security monitoring.

Supercharge your retail operations with a system that grows with your business while providing actionable insights and enterprise-grade security every step of the way.

Demo

Link: https://demo.aknsystems.com/

Note: Username and password are preset for immediate testing.

🚀 Key Features

Multi-Store Management

• Centralized Control - Manage all your locations from a single dashboard
• Store-Level Analytics - Compare performance across all your outlets
• Customizable Permissions - Tailored access for administrators, store managers, and cashiers
• Inter-Store Inventory Transfer - Move stock between locations with approval workflows
• Store-Specific Configuration - Individual tax, currency, and operational settings per location

Advanced Inventory Management

• Real-Time Stock Tracking - Always know your inventory levels with 16ms search across 10,000+ items
• Smart Stock Alerts - Automatic notifications when inventory reaches critical levels (30%, 5%, and 0% thresholds)
• Expiry Date Monitoring - Never sell expired products with automated alerts (30 days, 7 days, and expired warnings)
• Inventory Aging Analysis - Identify slow-moving stock with detailed reports
• Detailed Activity Logs - Track every inventory change with comprehensive audit trails
• Bulk Import/Export - Efficient product management with CSV templates and ZIP image uploads
• Barcode Integration - Full barcode generation and scanning support

Professional Point of Sale

• Intuitive POS Interface - Process transactions quickly with minimal training
• Flexible Payment Options - Support for cash, cards, and mobile payments
• Stripe Integration - Process credit cards and CashApp payments securely
• Customer Display - Professional second-screen experience for your customers
• Barcode Scanning - Quickly add products to cart with compatible scanners
• Discount & Coupon System - Create and apply promotions with ease
• Cart Draft Management - Save and load incomplete transactions with 24-hour auto-expiry
• Built-in Calculator - Quick calculations for manual discounts and percentages

AI-Powered Business Intelligence

• Actionable Insights - Make data-driven decisions with AI-generated recommendations
• Sales Forecasting - Predict future trends based on historical data
• Inventory Optimization - AI suggests optimal stock levels
• Anomaly Detection - Identify unusual transactions or inventory movements
• Automated Reporting - Receive scheduled business analysis via email
• Performance Analysis - Store-by-store comparisons and trend analysis

Comprehensive Financial Management

• Detailed Reports - Track sales, profits, and taxes with comprehensive breakdowns
• Multi-Currency Support - Operate globally with ease
• Tax Management - Configure tax rates by store or system-wide with GST/VAT compliance
• Financial Period Comparison - Compare performance across different timeframes
• Export Options - Prepare data for external accounting systems
• Sales Invoice Management - Professional invoicing with PDF generation and email notifications

Enterprise-Grade Security & Monitoring

• Role-Based Access Control - Four distinct user roles with granular permissions
• Advanced Login Protection - 3-attempt limit with 15-minute account lockout
• Comprehensive Security Logs - Real-time monitoring of all security events with severity classification
• Session Management - 10-minute inactivity timeout with activity detection
• Audit Trails - Complete logging of all system activities for accountability
• Rate Limiting - Protection against brute force attacks and abuse
• Automated Backups - Schedule regular database backups with cloud storage integration

Advanced Customer & Sales Management

• Customer Management - Detailed customer profiles and purchase history
• Sales Invoice System - Professional invoicing with automated email notifications
• Returns Management - 7-day return policy with automated inventory restocking
• Purchase Order System - Complete supplier management and procurement tracking
• Delivery Management - Integrated delivery fee calculation and tracking

🔐 User Role System

Admin (Super Admin)

• Complete System Control - Manage all stores, users, and system configurations
• Multi-Store Analytics - Consolidated reporting across all locations
• Security Monitoring - Access to comprehensive security logs and threat detection
• API Management - Configure integrations for email, payments, SMS, and cloud services
• User Management - Create and manage all user accounts across the system
• System Configuration - Global settings, tax management, and business rules

Store Manager

• Store-Level Management - Complete control over assigned store operations
• Staff Management - Create and manage POS users for their location
• Inventory Control - Full inventory management for their store
• Sales Reporting - Generate detailed reports for their location
• Invoice Management - Create professional invoices with PDF generation
• Returns Processing - Handle customer returns and exchanges

Sales Invoice User

• Specialized Invoicing - Professional invoice creation with email automation
• Payment Tracking - Monitor invoice payment status and lifecycle
• Customer Management - Maintain customer database for invoicing
• Order Conversion - Convert paid invoices to orders with inventory updates

Cashier (POS User)

• Streamlined POS - Optimized interface for quick transaction processing
• Payment Processing - Handle cash, card, and mobile payments
• Customer Service - Add customers and process returns
• Receipt Management - Print and email receipts to customers

🛠️ Technical Specifications

Modern Architecture

• Framework - Built on CodeIgniter 4.6.1 with PHP 8.1+ support
• Database - MySQL 8.0+ or MariaDB 10.4+ compatible
• Performance - Lightning-fast 16ms search response time
• Responsive Design - Works across desktop, tablet, and mobile devices
• API Integration - RESTful API access for third-party integrations

Security Features

• Password Requirements - 8+ characters with mixed case, numbers, and symbols
• Encryption - All sensitive data encrypted at rest and in transit
• Session Security - Automatic timeout and activity monitoring
• Audit Logging - Complete activity tracking with security event classification
• Rate Limiting - Protection against automated attacks

Notification System

• Multi-Channel Alerts - In-app, email, and SMS notifications
• Smart Thresholds - Configurable alerts for inventory and business events
• Email Integration - SMTP support for Gmail, Outlook, Yahoo, and custom providers
• SMS Integration - Twilio integration for text message notifications

Backup & Recovery

• Automated Backups - Scheduled database backups with retention management
• Cloud Storage - AWS S3 integration for secure off-site storage
• Manual Backup - One-click backup from admin interface
• Recovery Options - Complete system restoration capabilities

📊 What's Included

Complete Software Package

• Full Source Code - Complete access to customize as needed
• Installation Wizard - Automated setup with minimal manual configuration
• Comprehensive Documentation - 50+ page user manual with step-by-step guides
• Regular Updates - Stay current with latest features and security patches
• Professional Support - Direct email support from our development team

Business Tools

• PDF Generation - Professional invoices and reports
• Barcode System - Complete barcode generation and scanning
• Multi-Currency - Support for international operations
• Tax Compliance - GST/VAT reporting and management
• Inventory Analytics - Detailed stock movement and aging reports

🎯 Perfect For

Multi-Branch Retailers

• Franchise Operations - Maintain brand consistency with local management flexibility
• Retail Chains - Centralized control with store-level autonomy
• Growing Businesses - Start with one store and expand seamlessly
• Specialty Retailers - Configurable for specific inventory and sales needs

Business Types

• Boutiques & Fashion - Multi-location clothing and accessory stores
• Electronics Retailers - Tech stores with complex inventory requirements
• Grocery & Convenience - Stores with expiry date management needs
• Restaurants & Cafes - Multiple locations with centralized menu management
• Pharmacies - Regulated environments with audit trail requirements

System Requirements

• PHP - Version 8.1 or higher
• Database - MySQL 8.0+ or MariaDB 10.4+
• Web Server - Apache or Nginx
• SSL Certificate - Required for secure payments
• Modern Browser - Chrome, Firefox, Safari, or Edge

💼 Use Cases

Scenario 1: Retail Chain Management

Manage inventory across multiple retail locations, track store performance, and optimize stock distribution. Use AI insights to identify top-selling products by location and improve overall profitability with comprehensive security monitoring.

Scenario 2: Franchise Operations

Maintain brand consistency while giving franchise owners the tools to manage their individual locations. Centralized reporting gives headquarters visibility while store-level access ensures local control with professional audit trails.

Scenario 3: Boutique with Multiple Branches

Keep track of specialized inventory across different locations while maintaining a unified customer experience. Inter-store transfers ensure products are always available where they're needed most, with automated notifications.

Scenario 4: Growing Business

Start with a single location and expand without changing systems. The scalable architecture supports unlimited stores while maintaining performance and security standards.

🆕 Advanced Features

AI Business Insights

• Automated Analysis - Scheduled reports with business recommendations
• Trend Prediction - Forecast sales and inventory needs
• Performance Optimization - AI-driven suggestions for improvement
• Anomaly Detection - Identify unusual patterns and opportunities

Security Monitoring

• Real-Time Alerts - Immediate notification of security events
• ###strong/strong### - Automated identification of suspicious activities
• Compliance Reporting - Professional audit trails for regulatory requirements
• Access Control - Granular permissions with role-based security

Integration Capabilities

• Payment Gateways - Stripe integration with expansion options
• Email Services - Support for all major email providers
• SMS Notifications - Twilio integration for text alerts
• Cloud Backup - AWS S3 integration for secure storage

📞 Support & Guarantee

Professional Support

• Response Time - Email assistance within 24-48 hours
• Support Hours - Monday-Friday, 9am-5pm EST
• Direct Access - Email support from our development team
• Online Resources - Comprehensive documentation and tutorials

Guarantee

• Regular Updates - Access to all minor version updates
• Security Patches - Immediate security updates and fixes
• Feature Enhancements - Continuous improvement and new features
• Documentation - Always up-to-date user guides and technical docs

❓ Frequently Asked Questions

Q: Can I use this system with just one store?

A: Absolutely! While designed for multi-store operations, AKNS POS works perfectly for single locations with room to grow as your business expands.

Q: Do I need technical expertise to set up AKNS POS?

A: No technical expertise required! AKNS POS includes an automated installation wizard that handles the entire setup process. The only manual step is updating the base URL in in the env. - everything else is automated through our user-friendly installation wizard.

Q: Is the system compatible with barcode scanners and receipt printers?

A: Yes, AKNS POS works with standard USB barcode scanners and thermal receipt printers. No special drivers required - plug and play compatibility.

Q: How does the AI feature work?

A: The system uses the Anthropic API to analyze your sales data and inventory movements, then generates actionable business insights and recommendations delivered via email reports.

Q: Can I customize the system for my specific business needs?

A: Yes, the system is built on CodeIgniter 4 framework with full source code access, making it highly customizable for developers while maintaining professional standards.

Q: Is this a subscription or one-time purchase?

A: AKNS POS is a one-time purchase with no recurring fees. One license is valid for one domain only. Extended licenses available for multiple domains.

Q: What about data security and backups?

A: The system includes enterprise-grade security with encrypted data storage, comprehensive audit trails, automated backups, and optional cloud storage integration for maximum data protection.

Q: Can I integrate with my existing accounting software?

A: Yes, the system provides detailed financial reports that can be exported in various formats for integration with popular accounting software packages.

Q: What happens if I need to add more stores later?

A: The system is designed to scale seamlessly. You can add unlimited stores through the admin interface without any additional licensing fees (within your domain license).

Q: Is there mobile support for managers on the go?

A: Yes, the responsive design works perfectly on tablets and smartphones, allowing managers to access reports, monitor inventory, and manage operations from anywhere.

🚀 Transform Your Business Today

AKNS POS - The Complete Multi-Store Management Solution

Experience the power of professional retail management with AI-driven insights, enterprise-grade security, and comprehensive business tools. From single-store operations to complex multi-location businesses, AKNS POS provides everything you need to succeed in today's competitive retail environment.

One-time purchase • No recurring fees • Unlimited scalability • Professional support

Ready to revolutionize your retail operations? Download AKNS POS today and join thousands of successful retailers who have transformed their business with our comprehensive POS solution.

© 2025 AKN SYSTEMS. All rights reserved. Available exclusively on Codester.

AKN POS SYSTEM - PROFESSIONAL MULTI-STORE POINT OF SALE & ERP SOLUTION

🏆 PREMIUM FEATURES OVERVIEW

⚡ CORE SYSTEM CAPABILITIES

• Multi-Store Management: Centralized control of unlimited store locations
• Real-Time Inventory Tracking: Live stock monitoring across all stores
• AI-Powered Business Insights: Machine learning analytics and predictions
• Role-Based Access Control: Secure user management with 4 distinct roles
• Professional Reporting: Comprehensive financial and operational reports
• Mobile-Responsive Design: Works seamlessly on all devices and screen sizes

🎯 USER INTERFACE FEATURES

📊 Advanced Dashboard Analytics

• Multi-Store Performance Metrics: Compare performance across all locations
• Real-Time Sales Overview: Live sales data with automatic updates
• Smart Alert System: Low stock and expiry notifications
• Interactive Visual Charts: Sales trends, category distribution, time analysis
• AI Business Insights: Machine learning-powered recommendations
• Inventory Aging Analysis: Track slow-moving and dead stock
• Revenue Forecasting: Predict future sales based on historical data

💰 Point of Sale (POS) Features

• Intuitive Transaction Interface: Clean, professional checkout experience
• Barcode Scanning Integration: Fast product lookup and inventory management
• Multiple Search Methods: Find products by name, SKU, or category
• Customer Management: Add customers during checkout with history tracking
• Flexible Discount System: Apply coupons, percentage, and fixed discounts
• Multiple Payment Methods: Cash, Stripe (Credit/Debit, CashApp), Bank Transfer
• Professional Receipt Generation: Customizable receipt templates with branding
• Customer-Facing Display: Secondary screen showing cart contents to customers
• Delivery Fee Management: Add shipping charges with tax calculations
• Cart Draft System: Save incomplete transactions for later completion

📦 INVENTORY MANAGEMENT

🔄 Centralized Inventory Control

• Real-Time Stock Tracking: Live inventory levels across all store locations
• Automated Alert System: Low stock, critical stock, and out-of-stock notifications
• Expiry Date Management: Track product expiration with 30-day and 7-day alerts
• Stock Movement History: Complete audit trail of all inventory changes
• Inventory Valuation Reports: Calculate total inventory value and costs
• Inter-Store Transfers: Move inventory between locations with approval workflows
• Stock Adjustment Tools: Easily adjust quantities for damaged or lost items

📋 Product Management

• Comprehensive Product Catalog: Unlimited products with detailed information
• Store-Specific Inventory: Manage products separately for each location
• Product Image Management: Upload and organize product photos
• Bulk Import/Export: CSV-based mass product operations
• Barcode Generation: Create and print professional barcode labels
• Dynamic Pricing: Set different prices for different stores or customer types
• SKU and UPC Tracking: Support for multiple product identification systems
• Category Organization: Hierarchical product categorization system

🏪 MULTI-STORE MANAGEMENT

🌐 Centralized Store Control

• Unlimited Store Locations: Manage any number of retail locations
• Store-Specific Settings: Configure individual store preferences and branding
• Store Manager Dashboards: Limited-access interfaces for location managers
• Performance Comparison: Compare sales, inventory, and profitability across stores
• Store-Level Reporting: Generate reports for individual or combined locations
• Inter-Store Operations: Transfer inventory, share customer data, unified reporting
• Store-Specific Pricing: Set different prices for different locations

📈 FINANCIAL REPORTING & ANALYTICS

💹 Comprehensive Financial Reports

• Consolidated Financial Reports: View performance across all stores
• Store-by-Store Analysis: Compare individual location performance
• Time-Based Analysis: Daily, weekly, monthly, and yearly reports
• Tax and Compliance Reports: GST, VAT, and audit-ready documentation
• Export Capabilities: PDF, CSV, and Excel export for external accounting
• Profit Calculation: Detailed profit margins and cost analysis
• Revenue Forecasting: Predict future sales based on historical trends
• Expense Management: Track and categorize business expenses

📊 Advanced Analytics

• Sales Trend Analysis: Identify patterns and seasonal variations
• Customer Behavior Analytics: Track purchasing patterns and preferences
• Product Performance Reports: Best/worst selling products analysis
• Inventory Turnover Analysis: Optimize stock levels based on movement
• Category Performance: Analyze which product categories drive revenue

👥 USER MANAGEMENT & SECURITY

🔐 Role-Based Access Control

• Admin (Super Admin): Complete system control and multi-store oversight
• Store Manager: Store-specific management with inventory and staff control
• Sales Invoice User: Specialized role for invoice creation and management
• Cashier (POS User): Transaction processing with limited system access
• Granular Permissions: Fine-tuned access control for each role
• User Activity Logging: Track all user actions for security and audit

🛡️ Advanced Security Features

• Secure Authentication: Strong password requirements and encryption
• Session Management: Automatic timeout after 10 minutes of inactivity
• Account Lockout Protection: Lock accounts after 3 failed login attempts
• Security Logs: Comprehensive logging of all security events
• API Key Management: Secure storage and management of integration keys
• Rate Limiting: Prevent abuse with request limiting
• Data Encryption: All sensitive data encrypted at rest and in transit

🤖 AI & MACHINE LEARNING

🧠 Intelligent Business Insights

• Sales Prediction: Forecast future sales using machine learning algorithms
• Inventory Optimization: AI-powered stock level recommendations
• Customer Behavior Analysis: Identify purchasing patterns and preferences
• Anomaly Detection: Automatically detect unusual transactions or patterns
• Smart Reordering: Automated purchase order suggestions
• Demand Forecasting: Predict product demand based on historical data
• Price Optimization: AI-recommended pricing strategies
• Automated Reporting: Generate intelligent business reports via email

🔔 NOTIFICATION SYSTEM

📢 Multi-Channel Alerts

• Real-Time Notifications: Instant alerts for critical business events
• Multiple Delivery Methods: In-app, email, and SMS notifications
• Customizable Alerts: Configure notification preferences per user
• Stock Alerts: Low stock (30%), critical stock (5%), and out-of-stock notifications
• Expiry Alerts: 30-day and 7-day product expiration warnings
• Security Notifications: Login attempts, system changes, and security events
• Business Insights: Automated AI-generated business reports

🔧 SYSTEM MANAGEMENT

💾 Backup & Recovery

• Manual Database Backup: One-click backup from web interface
• Automated Backup System: Scheduled backups
• AWS S3 Integration: Cloud backup with multiple storage strategies
• Disaster Recovery: Complete system restoration capabilities
• Data Export Tools: Export data for external processing

⚙️ Configuration Management

• System Settings: Configure currency, tax rates, and regional preferences
• API Integration Hub: Manage email (SMTP), payment (Stripe), AI (Anthropic), and SMS (Twilio) integrations
• Company Branding: Upload logos, set company information, and customize appearance
• Tax Configuration: Set up complex tax rules and compliance requirements
• Multi-Currency Support: Handle multiple currencies with automatic conversion

📱 ADDITIONAL BUSINESS FEATURES

🤝 Supplier & Purchase Management

• Supplier Relationship Management: Maintain detailed supplier profiles
• Purchase Order System: Create and track purchase orders
• Inventory Receiving: Process incoming inventory with quality checks
• Supplier Performance Tracking: Monitor delivery times and quality

🎟️ Promotions & Discounts

• Flexible Coupon System: Create percentage, fixed amount, and conditional discounts
• Promotion Engine: Set up complex promotional rules and campaigns
• Customer-Specific Discounts: Targeted promotions for specific customer segments
• Bulk Discount Rules: Quantity-based pricing tiers

📄 Invoice & Document Management

• Professional Invoice Generation: Create branded invoices with PDF export
• Sales Invoice Management: Track invoice payments and convert to orders
• Receipt Customization: Customize receipt templates with company branding
• Document Storage: Organized storage of all business documents

📊 Advanced Reporting

• Product Activity Logs: Complete audit trail of all product changes
• Security Logs: Detailed logging of all system security events
• User Activity Tracking: Monitor all user actions for compliance
• Custom Report Builder: Create custom reports based on specific criteria

🔌 Integration Capabilities

• Payment Processing: Stripe integration for credit cards and digital wallets
• Email Services: SMTP integration with major email providers
• SMS Notifications: Twilio integration for text message alerts
• AI Services: Anthropic AI integration for business insights
• Cloud Storage: AWS S3 integration for secure data backup

🎯 PERFECT FOR

• Retail Stores: Single or multiple location retail operations
• Restaurants: Food service with inventory and menu management
• Grocery Stores: Complex inventory with expiry date tracking
• Pharmacies: Regulated inventory with compliance reporting
• Convenience Stores: Fast transactions with multiple payment options
• Franchises: Centralized management of multiple locations
• Warehouses: Inventory management with supplier integration

🚀 GET STARTED TODAY

Transform your business operations with the most comprehensive POS and ERP solution available. With its powerful multi-store capabilities, AI-driven insights, and professional-grade security, AKN POS System is the perfect choice for businesses ready to scale and succeed.

🔥 Key Benefits:

• ⚡ Increased Efficiency: Streamline operations across all locations
• 📊 Better Decision Making: AI-powered insights and comprehensive reporting
• 🔒 Enhanced Security: Professional-grade security with audit trails
• 💰 Cost Effective: Eliminate multiple software subscriptions
• 🌐 Scalable: Grow from single store to enterprise-level operations
• 📱 Mobile Ready: Access your business data anywhere, anytime

Perfect for businesses of all sizes looking for a professional, scalable, and feature-rich POS and ERP solution.

System Requirements

• PHP 8.1 or higher (Tested with 8.3.14)
• MySQL 5.7+ or MariaDB 10.4+ (Tested with 8.0.40 and MariaDB 10.4.32)
• Apache with mod_rewrite enable
• Important PHP settings:
• Enable extension=intl in php.ini       
• Turn off zlib.output_compression in php.ini
• PHP extensions: intl, mbstring, json, mysqli, curl
• Modern web browser
• Secondary display for customer view (optional

AKN POS SYSTEM - STEP BY STEP USAGE GUIDE

GETTING STARTED

Logging In

1.        Open your web browser and navigate to your POS system URL

2.        Enter your username and password

3.        Click “Login”

ADMIN QUICK START

1.        First-Time Setup

–         Update company information (Admin → Company Info)

–         Create your first store (Admin → Store Management)

–         Create store managers (Admin → User Management)

–         Set up product categories (Admin → Categories)

–         Configure tax rates (Admin → Tax Management)

2.        Daily Admin Tasks

–         Monitor dashboard for sales across all stores

–         Check low stock alerts and expiring inventory

–         Approve inventory transfer requests

–         Review financial reports

STORE MANAGER QUICK START

1.        Setting Up Your Store

–         Add products to inventory

–         Configure receipt settings

–         Print product barcodes

2.        Daily Store Management

–         Monitor stock levels

–         Process inventory transfers

–         Check sales reports

–         Manage cashier staff

CASHIER GUIDE (POS OPERATIONS)

1. Starting a Sale

•          Click on the “POS” button in navigation

•          The default customer is “Walk-in Customer”

•          To add a specific customer, click the “+” button next to customer field

2. Adding Products to Sale

Method 1: Barcode Scanning - Connect a barcode scanner to your device - Scan product barcodes to add items automatically

Method 2: Search Products - Type product name or code in the search field - Select product from results - click on Product to added to the cart

Method 3: Browse Categories - Click on category tabs to view products by category - Click on product to add to cart

3. Managing Cart Items

•          Increase quantity: Click “+” button next to item

•          Decrease quantity: Click “-” button next to item

•          Remove item: Click trash icon

•          Change price (if permitted): Click on price and edit

4. Applying Discounts

•          Select item in cart

•          Click “Discount” button

•          Enter discount value

•          Click “Apply”

5. Adding Delivery Fee

•          Click delivery icon in action bar

•          Enter delivery fee amount

•          Add delivery address (optional)

•          Click “Apply”

6. Checkout Process

•          After adding all items, click “Checkout”

•          Review order summary

•          Select payment method:

For Cash Payment: - Enter amount received from customer - System calculates change automatically - Click “Complete Sale”

For Card Payment (Stripe): - Click “Pay with Card” - Enter card details or via CashApp  (both are highly functional ) - Complete transaction

7. Completing Sale

•          Receipt will automatically display after payment

•          Click “Print” to print customer receipt

•          You'll be redirected back to the Pos interface

SPECIAL FUNCTIONS

End of Day

1.        Click “Financial” in your dashboard

2.        Select dates and click generate, System will generate PDF closing reports

TROUBLESHOOTING POS ISSUES

•          Receipt printer not working: Check printer connection and paper

•          Barcode scanner issues: Ensure scanner is connected and configured

•          Payment processing errors: Verify internet connection

•          Items not scanning: Check barcode quality or search manually

•          System running slow: Clear browser cache or restart application